Administrative Professional
Highly organized and detail-oriented, our Administrative Assistant will keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to a growing organization.
We’re a small company of less than 100 employees, which means there’s lots of room for growth and learning opportunities. Here at Utility Saving Solutions, we’re committed to creating an inclusive culture where all employees feel welcomed and valued. We’re proud to have an A+ Rating with the Better Business Bureau and an above average Work Happiness Score from our team.
About the Role
We are looking for a master multi-tasker with excellent communication skills and an upbeat, proactive attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
Responsibilities Include:
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Field telephone calls
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Receive and direct visitors
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Maintain and coordinate schedules, appointments, and calendars
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Create spreadsheets, presentations, and marketing materials
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Maintain an organized filing system
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Conduct internet research
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Place orders for office equipment or business needs
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Enter data into reports as needed
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Create email and postal mail campaigns
Skills/Qualifications :
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Exceptional attention to detail
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Ability to organize and create orderly systems
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Knowledge of office management systems and procedures and working knowledge of office equipment, like printers and fax machines
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Ability to acquire knowledge and leverage training tools and workshops for professional development
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Excellent verbal, written, and electronic communication skills
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Records management, basic bookkeeping, basic website updating, and customer/client service aptitude
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Proficiency in Microsoft Word, Power Point, Excel, Outlook and Teams
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Calendar Management and excellent time management skills and the ability to prioritize work
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Attention to detail and problem solving skills
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High School degree; additional qualification as an Administrative Assistant will be a plus
